Privacy Policy | CE Equipment Solutions

1. Introduction

The company ("we," "us," or "our") is committed to protecting the privacy of visitors ("you" or "users") to our Site. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data in compliance with the EU General Data Protection Regulation ("GDPR"), the Irish Data Protection Act 2018, and other applicable laws.

2. Data Controller and Contact Information

Data Controller: CE Equipment Solutions (Kerry, Ireland)
Data Protection Officer (DPO): Privacy Compliance Officer
Email for Privacy Inquiries: dpo@ceequipmentsolutions.ie
Postal Address: Kerry, Ireland

3. Categories of Personal Data Collected

3.1 Directly from You (When You Fill Out a Contact Form)

Contact Details: Name, business email, business phone number, company name, job title
Project Information: Details you choose to share about your equipment, industry sector, and regulatory needs
Marketing Preferences: Whether you opt in to receive newsletters or promotional materials

3.2 Automatically Collected Data (When You Visit the Site)

Technical Data: IP address, device type, operating system, browser type and version
Usage Data: Pages visited, time and date of access, referral/exit pages, click patterns, scroll depth
Analytics Data: Aggregated statistics provided by third-party analytics services (e.g., Google Analytics)
Cookies and Tracking Technologies: See our Cookie Policy below for full details

3.3 From Third Parties

Advertising Networks: If you click on a Google Ad or view a retargeting ad, Google may share certain identifiers for conversion tracking
Social Logins: If implemented in the future, we may collect basic profile information (name, email, profile photo) from LinkedIn or Google

4. Legal Basis for Processing (GDPR)

For EU and EEA residents, our processing relies on one or more of the following legal bases:

Consent (Art. 6(1)(a))

When you explicitly opt in to receive marketing emails or consent to non-essential cookies

Performance of Contract (Art. 6(1)(b))

When we process your contact-form submission to respond to your consultation request

Legitimate Interests (Art. 6(1)(f))

To improve Site functionality, maintain security, prevent fraud, and perform analytics

Legal Obligation (Art. 6(1)(c))

To comply with Irish tax, audit, or corporate record-keeping obligations

5. How We Use Your Personal Data

5.1 Providing Services

To evaluate, propose, and deliver CE-regulation audit and consulting services
To communicate essential updates about regulatory changes

5.2 Administering the Site

To ensure network and information security
To detect/prevent fraud or abuse and troubleshoot technical issues

5.3 Marketing and Communications

To send newsletters, event invitations, and promotional emails (only if you have opted in)
To run targeted advertising campaigns based on aggregated, pseudonymized data
To track ad conversion and campaign effectiveness

5.4 Analytics and Improvements

To analyze Site usage and performance to improve user experience
To generate aggregated, anonymized reports for business intelligence

5.5 Compliance and Legal

To comply with data-retention obligations under Irish law
To satisfy requests by law enforcement or regulatory authorities

6. Data Sharing and Disclosure

We do not sell personal data to third parties.

We only share or disclose your data as follows:

6.1 Service Providers (Data Processors)

Hosting & Infrastructure: Our Site is hosted on secure European servers. We share technical data with hosting providers to serve pages and maintain security
Analytics & Advertising: Google Analytics and Google Ads for understanding site usage and conversion tracking
Email & Marketing Platforms: If you opt in, we share your contact details with our email marketing provider
Form Submissions: Contact form data is stored by our CMS under contractual data-processing terms

6.2 Professional Advisors and Auditors

Limited client information may be shared with accountants or auditors for financial compliance

6.3 Legal Obligations and Protection of Rights

We may disclose data if required by law or to protect rights and safety

6.4 International Transfers

Some processing may occur outside the EEA with appropriate safeguards such as Standard Contractual Clauses

7. Cookies, Tracking, and Similar Technologies

We use cookies and similar tracking technologies. In summary:

Essential Cookies

Required for Site functionality (session cookies, security)

Analytics Cookies

Google Analytics to understand site usage

Marketing Cookies

Google Ads for remarketing and conversion tracking

You may accept or decline non-essential cookies via our cookie-consent banner. For full details, please refer to our separate Cookie Policy.

8. Data Retention

Contact-Form Submissions: Retained for response period plus up to 5 years for record-keeping and legal compliance
Marketing Data: Kept until you unsubscribe, then removed from marketing lists
Analytics Data: Aggregated statistics retained indefinitely; individual user IDs purged after 14 months
Cookies & Tracking Data: Lifespan varies by cookie type (see Cookie Policy for specifics)

9. Your Privacy Rights

Under the GDPR (for EU/EEA residents) and equivalent Irish law, you have the following rights:

Right of Access

Request confirmation and a copy of your personal data

Right to Rectification

Ask us to correct inaccurate or incomplete data

Right to Erasure

Request deletion of your personal data (subject to retention obligations)

Right to Restrict Processing

Request that we limit processing of your data

Right to Data Portability

Request a machine-readable copy of your data

Right to Object

Object to processing based on legitimate interests

Right to Withdraw Consent

Withdraw consent for marketing or non-essential cookies

Right to Lodge a Complaint

Complain to the Irish Data Protection Commission

How to Exercise Your Rights

To exercise any of the above rights, please email dpo@ceequipmentsolutions.ie or write to our postal address. We will respond within one (1) month of receipt, unless an extension is justified (up to two further months).

10. Security Measures

We implement appropriate technical and organizational measures to protect personal data:

Technical Measures

TLS/SSL encryption for data in transit
AES-256 encryption for data at rest
Regular security assessments and vulnerability scans

Organizational Measures

Access controls limited to authorized personnel
Incident response procedures
72-hour breach notification protocols

11. Children's Privacy

Our Services and Site are directed to business users (adults) only. We do not knowingly collect personal data from children under the age of 16. If we learn that we have inadvertently collected data from a minor, we will promptly delete it. If you believe we might have any information from or about a child under 16, please contact dpo@ceequipmentsolutions.ie.

12. Third-Party Links

Our Site may contain links to external websites (e.g., regulatory bodies, standards organizations, industry partners). We do not control these third-party sites and are not responsible for their privacy practices. We recommend you review their privacy policies before providing any personal data.

13. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect legal requirements or changes in our data practices. When material changes occur, we will post a prominent notice on the Site and indicate the date of the latest revision. Where required by law, we will obtain your consent for material changes.

14. Contact Information

If you have questions about this Privacy Policy or our data practices, contact:

Data Protection Contact

Email: dpo@ceequipmentsolutions.ie
Postal Address: Kerry, Ireland

Irish Data Protection Commission

21 Frank O'Connor Street
Dublin 2, D02 BK58
Ireland